Benefits technology that gives HR its week back
Online enrollment, benefits viewing, new-hire onboarding and payroll integration – plus a portal where you can see exactly where every request stands.
Paper enrollment costs more than it looks like it does
A manual benefits process quietly consumes days – and every hand-off is a chance for an election to be wrong or a deduction to be missed.
- Printing packets and chasing signatures
- Deciphering handwriting, keying elections into payroll
- Emailing scans to carriers
- Repeated for every new hire
AIS clients run enrollment on an EASE-based benefits administration platform. Data is captured once and flows to payroll and the carrier – HR handles exceptions, not transcription.
Less HR time
Enrollment moves from a packet-and-pen exercise to a self-service flow.
More engagement
Employees who can see and compare their benefits actually use them.
Fewer errors
One capture, validated once, carried to payroll and the carrier.
Clean history
Who elected what, and when, without reconstructing an inbox.
What employees and HR can do online
The EASE-based platform AIS sets up for your group covers the whole benefits lifecycle, from a new hire's first day through to open enrollment.
Online enrollment
Self-service elections from phone or laptop.
- Compare plans with per-paycheck costs
- Elections validated as employees go
- No chasing incomplete forms or unsigned waivers
Year-round benefits viewing
Open all year, not just enrollment season.
- Look up elections and covered dependents
- See what the plan pays
- Find carrier ID information any time
New-hire onboarding
A structured flow from day one.
- New hires invited into guided onboarding
- Eligibility calculated from your waiting-period rule
- Enrolled before the effective date, not after
Payroll integration
Elections flow straight to deductions.
- No retyping from a spreadsheet
- Fewer transcription errors, refunds and arrears
- Fewer awkward conversations at pay run
Dependent and life-event handling
Captured once, not reconstructed later.
- Marriages, births and coverage losses recorded
- Captured with the right effective dates
- Documentation the carrier will ask for
Access control and security
Benefit and health data, protected accordingly.
- Employees see only their own record
- HR sees only their own company
- Password-protected, role-based access
Track every request
Enrollment technology handles elections. The AIS service-tracking portal handles everything you ask us to do about them – every request gets a status, an owner and a due date.
- Submit new-hire enrollments, changes and terminations without an email thread
- Watch each request move from new, to processing, to submitted to the carrier, to complete
- See the effective date AIS calculated and the waiting-period rule it came from
- Keep carrier confirmation references attached to the request they belong to
- Review your client record: locations, contacts, policies, group numbers and plan years
- Look back at what was submitted for an employee months later, with dates intact
How a request moves
- 1 Submitted. HR logs the add, change or termination in the portal, with the hire date or last day worked.
- 2 Processing. AIS applies your plan's waiting-period rule, calculates the effective date and prepares the carrier submission.
- 3 Submitted to carrier. The request goes to the carrier by their required method and the submission date is recorded.
- 4 Awaiting confirmation. We follow up until the carrier confirms, rather than assuming silence means success.
- 5 Complete. The confirmation reference is attached and the employee record is updated. You can look it up any time.
Smarter than a shared inbox
Enrollment data includes names, birth dates, dependents and health-plan elections. We treat it accordingly – role-based access, scoped records, idle timeouts and change logging.
Information is shared with carriers and their administrators only as needed to quote, place and service your coverage. Our Privacy Policy sets out exactly how it is used.
Role-based access
HR users see their own company only.
Idle timeout
Sessions expire when left unattended.
Change logging
Record changes are audited with who and when.
Need-to-know sharing
Carrier data exchange limited to servicing your plan.